In the pivot table shown, there are three fields, Name, Date, and Sales. I have seen this happen with a few other calculated fields and I havent found a way around it. There are other instances in which using the Sum of the data rather than the Count is more useful. Whether I choose to show the field as SUM, AVERAGE or COUNT, Excel still shows the SUM, although it changes the header. One of the most common questions I see on my free 3-part video series on pivot tables & dashboards is, “Why does the pivot table default to Count instead of Sum when I add a field to the values area?”. Watch in full screen HD or on Youtube.. Why does the Pivot Table Default to Count? The Pivot table is an incredibly powerful tool for summarising data. Steps. Step 4: After the pivot table is inserted, then go to the “Analyse tab” that will be present only if the pivot table is selected. As this field contains numbers, so Pivot table by default SUM the values, as shown below; Gross Profit Calculated Field 1: There Are One or More Blank Cells in the Column Excel expects your numeric data to … I attached this sample. A pivot table created from a well-formed dataset will automatically sum the numeric fields. cyrilbrd, I think the formula you posted is incomplete, fyi. Besides showing a basic sum or count for the data, you can use custom calculations, to show things like a running total, or the differences between items in a pivot field. For calculated fields, the individual amounts in the other fields are summed, and then the calculation is performed on the total amount. Excel will either default to summing or counting the field data but you can choose from 11 different functions that include min, max and StdDev as well as the more common Sum, count and Average. Step 5: From the “Analyze tab,” choose the option of “Fields, Items & Sets” and select the “Calculated fields” of the Pivot Table. ). The above steps would insert a new sheet which has the Pivot Table. In my case, I'm trying to show the average time associated to certain task categories by having a calculated field divide the "Sum of Task Completion Times" by the "Count of Tasks" for each category (engineering tasks, order workflows, etc. I assume this isn't possible (in a single table), so are there other suggestions for how to accomplish this? In order to sum the data, go back to the “i” on the right-hand side of the “Count of Sales” field and choose “Sum”. Reason No. Very frustating!! It just cuts off after "equipment type". Sum is the only function available for a calculated field. Pivot Table Fields. Yes, one pesky cell that doesn't contain a number is enough for a PivotTable to return COUNT. Basic PivotTable to Count with Filter Applied Create a PivotTable to Sum Values. The Date field is grouped by Month, by right-clicking on a date value and selecting "Group". If you put a field in the values area of a PivotTable and it defaults to COUNT as opposed to SUM, the reason is that the column has at least one cell containing text, or one cell that is empty. Excel automatically creates this Calculated Field and adds in Values area of Pivot Table Fields List panel. Name is a Row field, Date is a Column field grouped by month, and Sales is a Value field with the Accounting number format applied. Now the Pivot Table is ready. Pivot Table Sum and Count I have a table where I would like see a column with the count of a field and another column with the sum of the same field. Use calculated fields to perform calculations on other fields in the pivot table. 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